Open the Praesidium Register on a computer, tablet or phone to see who is at the gym, check memberships and manage entry. Members use your branded app to enter, train and book; trainers use their own app to follow plans and progress.
The Praesidium system
An online Register for staff, a trainer app and a member app with your brand. Entry, bookings and workouts update shared records, without copying information between separate tools.
Benefits by role
Start with your role: staff run the gym, trainers guide workouts and members use the app. Each card explains a specific Praesidium tool.
Open the Register to check who is inside, review flagged cards, publish announcements and follow up with members who have stopped coming.
Computer and tablet. One Register.
Open the Register in a browser on your computer, tablet or phone. See who is inside, membership expiry dates, renewals and entry history.
Staff and management work on the same records, so you can check the gym’s status without calling reception or waiting for a report.
Entry Guard analyses entry history and flags possible card sharing. Review the events and revoke the card from the dashboard if misuse is confirmed.
Each alert shows the member, the reasons and the entry events to review. An unusual pattern needs checking; it is not proof of fraud.
Mondays at 6:30 pm. Book your place in the app.
In Announcements, choose all members or specific recipients, publish a banner in your gym’s app and optionally send a push notification to their phones.
Add a title, message, photo or GIF and an expiry date. Members can find the announcement in the app even if they do not open the notification immediately.
Marketing Advisory compares attendance, habits and last visits. It shows who is coming less often and why, helping you choose who needs a message or a tailored offer.
Open the member’s details to compare recent attendance with their usual pattern. Follow up with a clear reason before their next renewal.
Authorised users send an opening command remotely from the Register or trainer app, helping someone at the entrance while working elsewhere.
This command is restricted to authorised roles. In the member app, opening requires being near the turnstile.
Entry, memberships, alerts.
The Register’s Overview brings together entry, memberships and attendance charts. Choose a period and review your gym’s data in one dashboard.
Member records, expiry dates and activity data are available in the browser. Start with the overview and choose the area you need to investigate.
Trainers assign plans, members log their sets and the results become part of their history. Bookings and progress are available in the trainer app.
Use the trainer app to arrange exercises, sets, reps and rest periods. Assign the plan to one member or a group and it appears in their app.
Update the plan and review completed work. AI tools prepare drafts for review; the trainer remains responsible for the program.
Members book a private session in the gym’s app. Trainers see bookings and manage times, changes and cancellations in their own app.
Reminders and notices follow booking changes. Trainers can also review session hours and revenue.
Trainers can review sessions, weights, reps and the member’s visits, alongside questionnaires and progress photos the member chooses to share.
See what the member completed and how their training load changes, so the next appointment starts with a useful history.
In the trainer app, authorised users can tap “Open turnstile” remotely, without standing in front of the reader.
Members have a different access flow: their app can open only near the turnstile. Remote opening is reserved for authorised staff.
Members see your logo, open the turnstile when nearby, follow their plan and review progress: practical services for their day at your gym.
Members download an app with your gym’s name, logo and colours. The home screen leads to workouts, bookings, their profile and membership status.
Praesidium provides the software; members see your identity. Notifications also come from your gym’s app.
Members open the gym’s app and tap “Open turnstile”. The proximity check requires them to be near the entrance with valid access permissions.
This is the member’s personal entry flow. Remote opening is a separate function for authorised trainers and staff.
Members open their assigned plan, enter weights and reps and start the rest timer. Sets, duration and results are saved to their history.
Trainers can review completed work in their app and adjust future workouts.
After a workout, members review weights, reps, rest periods and personal records. Comparisons make progress visible.
History, records and trophies make results visible. Trainers review sessions to adapt the plan; members can also track goals, measurements and progress photos in the app.
PresenceMeter uses past visits and habits to suggest when to come. Members receive advice around their usual times and remain free to choose.
The member app does not show the live number of people in the gym. It offers timing advice to help spread attendance.
When visits decrease, the gym can send a targeted in-app reminder. Members receive a notification from their own gym.
Marketing Advisory helps staff decide whom to contact and why, instead of sending everyone the same reminder.
One visit, from arrival to the next return
The phone opens the turnstile, the plan records the workout and your team gets the information to follow up. See how the features connect during a visit.
01 / Arriving at the gym
Members recognise your gym’s logo on the home screen and tap “Open turnstile”. The app checks proximity: member access is used near the turnstile, subject to the gym’s access permissions.
The entry is recorded and the member’s name appears for staff. In the Register, you can review the entry and membership status even when you are away from the gym.
02 / Working out
After entering, members open the plan their trainer assigned. They follow exercises and circuits, log weights and reps and use the rest timer. They review their previous session and work towards new personal records.
Results stay in their history. Trainers review them in their own app, alongside feedback and photos members choose to share, and adjust the next plan.
03 / Between workouts
Members find records, trophies and progress in the app and can book their next session. Your gym sends useful announcements and reminders under its own name, straight to their phone.
If visits decline, Marketing Advisory shows staff who is coming less often, for how long and how their habits have changed. Choose a personal follow-up or a tailored offer before the absence becomes a missed renewal.
Inside the software
Explore the screens and steps: what you check, where you take action and what you get back. Open the area that matters to you.
Find the member, check their status and open the quick record. Filters and expiry dates are in the same Register you use on your computer, tablet or phone.
Search by name or filter active, expiring and expired memberships.
Review duration, visits, membership expiry and registration expiry.
Open the member’s details and manage the information permitted for your role.
Answer a member’s question and check their status without relying on the reception computer.
Entry Guard ranks the cases that need attention. Open a member to see the reasons behind their score and the events that triggered the alert.
Repeated entry and changes in usual patterns can indicate card sharing.
Check dates and times and clarify the situation with the member. A score alone does not prove misuse.
If misuse is confirmed, revoke the card in the dashboard; the action is logged.
Start with events you can inspect and finish with a decision you control.
Use Announcements to compose a message, choose its audience and set how long it stays active. You can also send a push notification.
All members with the app, or a selection of people.
Add a title and message, attach a photo or GIF and set an expiry date.
The banner appears in the app. Enable notifications to also send an alert to eligible devices.
Hours, news and promotions stay inside the app that carries your gym’s name.
Compare recent visits with usual attendance. The detail view shows the last visit, regularity and the reasons behind the renewal score.
Review members whose attendance has declined.
Compare recent and historical averages and days since the last visit.
Select recipients for a message or a suitable offer. Different members need different invitations.
You have a concrete reason to contact the member beyond their membership expiry date.
Members log sets during their workout. Trainers can review results and progress when planning the next session.
The trainer prepares exercises, sets, loads and rest periods and assigns them to the member.
Members follow the interactive plan, record weights and reps and use the timers.
History, records and feedback help members and trainers plan what comes next.
The coaching conversation starts from completed work, rather than a plan left on paper.
PresenceMeter uses entry history and usual training times to suggest small adjustments, while leaving the choice to the member.
Consider days, times and visit history.
Offer a time to come that helps reduce overlap during the busiest periods.
Members decide whether to follow the advice. Their app does not show live headcounts.
A practical way to help spread visits without requiring a booking for every workout.
Value in everyday work
Praesidium’s value lies in the tasks you can complete: check a card, follow up with an absent member, update a plan and reach members through your own app.
Worth a conversation?
Bring a case from your gym to the demo: an entry to check, trainer bookings or members who have stopped returning. We will walk through the steps in the software.
Book your free fit assessmentSee what you could gain by connecting access, trainers and your member app.
Request a fit assessmentWhite-label member app
The name, logo, icon and colours reflect your gym. When members open the app, they find your services: entry, workouts, bookings, progress and announcements.
Praesidium provides the software. Your gym chooses its name, icon, logo and colours: the identity members see in the store, on the home screen and in notifications.
A practical digital presence: a branded touchpoint your members use every week, extending well beyond a logo.
Already in use
Access, turnstiles, the member app, workout plans, trainers and communication have already been put to work in operating sports centers. That experience helps us build the right workflows for your gym.
PalestraJohnny and ARES Fitness use Praesidium in their daily operations.
Member apps with the gym's own name, icon and identity.
Access, verification and app-based opening connected to the turnstile.
Direct communication without relying on external groups.
Internal management software, EntryGuard, a white-label member app and Trainer Suite connected to the turnstile.
Praesidium by Numen management software with a white-label app published on the stores under the ARES brand.
Getting started
Our supplier's turnstile arrives preconfigured for Praesidium. We prepare the software, access and app before launch, then guide your staff remotely. No on-site Praesidium technician is required, wherever your gym is located.
Operational fit assessment
We review the turnstile, subscriptions, staff, trainers, member app, communication and data together to understand where you are losing control today.
Output: operational priorities, technical constraints and the first areas to address.Decisions before setup
Features have different levels of impact in the first month. We prioritize what reduces risk, manual work and confusion, then plan what can come later.
Output: a clear activation roadmap and realistic commitments.Console & roles
The console, roles, access, renewals, attendance and communication are set up around your gym's workflow. Staff practice operations they recognize from their day-to-day work.
Output: a staff area ready for work on a computer, tablet or phone.Member app
The name, icon, colors, services, notifications and member features are aligned with your gym's identity, creating a channel of your own.
Output: a member experience consistent with your gym's identity and services.Guided practice
Access, workout plans, bookings, announcements and essential procedures are tested before go-live, so everyone knows the system before using it with customers.
Output: people trained on real situations.Controlled go-live
The first live cycles are followed closely: entries, anomalies, the member app, communication and staff support. Launch is a supported operational step.
Output: an active system with oversight of the first important signals.The rollout is gradual: first, protect access, staff and data; then improve service, retention and automation. Your gym gets a system it can manage.
Questions before the demo
Pricing, turnstiles, data, GDPR, store timelines and operational continuity vary by gym. The demo helps establish whether Praesidium fits, which modules should come first and where it can deliver value at the right scale.
It depends on the model and existing access control. Integration, app-based opening, NFC and technical constraints are checked during the fit assessment before installation is proposed.
You may not need to change everything at once. Praesidium can start as a complete ecosystem or support selected existing operations, after a review of data, memberships, access and staff workflows.
It depends on the brand assets, store listings, checks and app review times. A reliable estimate follows the fit assessment.
Yes. Member data, access records, history and operational content remain tied to your gym. The setup must respect roles, consent, security and GDPR responsibilities.
It depends on the modules, turnstile, app, data migration and support you need. The quote is based on your actual situation, after the free demo.
This scenario is planned during setup. Fallback procedures, roles and responsibilities are defined so staff know what to do if a device or the connection has a problem.
Yes, if the data can be exported in a usable format. Its format, quality and structure are assessed before committing to timing or a final result.
Start for free
Leave your contact details and choose your main challenge. In the demo, we will work through it in the software, check your turnstile requirements and define what belongs in your quote.
